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Microsoft has released the first new version of Office for Windows in three years, adding a series of new features designed to bring the stalwart productivity apps into the cloud computing era.

Office 2016 allows several people to work together on documents and incorporates a “Groups” section into its software that makes it easier for people to collaborate on projects.

It also adds a “Tell Me” tool to Word, Excel and others that allows users to quickly search for functions instead of navigating Office’s labyrinth of menus, makes improvements to Outlook that prioritise important emails, and deeply incorporates Skype, the internet chat and video call service.

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New features in Windows 10 such as Cortana also integrate with the software, allowing the personal assistant to read and search your files to improve features such as the calendar.

The new features in part mark a response to new and growing internet-based services such as Slack and Google Docs that have challenged Microsoft’s grip on the workplace. Group chat functions have cut down on email in many workplaces, and employees are increasingly working on documents stored in the cloud.

Microsoft introduced many of these features into the web based version of Office with its latest big update in 2013, but the 2016 version brings it into the desktop apps – those used by the majority of users.

"The way people work has changed dramatically, and that’s why Microsoft is focused on reinventing productivity and business processes for the mobile-first, cloud-first world,” Satya Nadella, Microsoft’s chief executive, said.

“These latest innovations take another big step forward in transforming Office from familiar set of individual productivity apps to a connected set of apps and service designed for modern working, collaboration and teamwork."

Office 2016, which also adds new security features such as two-step authentication, will become available for those who use Office 365, its subscription service, from Tuesday. Non-subscribers will also be able to purchase it, although Microsoft has not announced a price.

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